Coon Valley Business Association
Minutes for the August 5th meeting.
The meeting was held at the Skybox. The meeting was called to order at 5:15 by President Geoff Lenser.
The minutes of the July meeting were emailed and read prior to the meeting. A motion to accept the minutes was made by Carol Olson and seconded by Linda Schulte. The motion carried.
Beth Hanson reported that there is $1603.53 in the general checking and $824.16 in the general savings account. The Canoe Race account has $15,159.65. Carol Olson reported that the bingo account has $5068.19 and the Trout Fest account has $15,376.36. A motion to accept the treasurer’s report was made by Frank Mathison and seconded by Paul Lewison. The motion carried.
Trout Fest report: We had a profit of $2338. We discussed changing the date for 2020 to sometime in early June. This would distance it from Canoe Races and allow us to get the information to the school at the end of the year. We discussed having a booth at Canoe Races polling people about a possible date and events they would like to see added. The bags tournament changed to a round robin format which participants liked and it was easier to run. The participants would like to see it happen later in the day in 2020. We discussed the need for more visibility on the highway for the events at the village hall. We discussed coming up with an activity from 12-3 to keep people at the event. At a previous meeting, we had approved giving a donation to Trout Unlimited for creek restoration. We decided to give $500 to them and $500 to the park pending the village’s decision on the future of the park.
We discussed cross promoting CVBA events at CVBA events. A motion was made, by Nancy Wedwick, to not charge a vendor fee to sell CVBA products at these events. It was seconded by Paul Lewison. The motion carried.
According to our articles of incorporation and bylaws, we are required to have a board of directors. Paul Lewison made a motion that the current officers be elected as board members. Beth Hanson will remain Treasurer, Karla Lewison will remain Secretary, Carol Olson would become the President and Geoff Lenser will become the Chair. This motion was seconded by Linda Schulte. The motion carried. We then opened nominations to choose a chair elect. Geoff Lenser nominated Nancy Wedwick. There were no other nominations. Carol Olson made a motion to close the nomination and it was seconded by Paul Lewison. Nancy Wedwick was elected as chair elect.
Nancy Wedwick gave a report about the progress of the Capstone application. The cost is $500-$1000 depending on the amount of time and travel expenses for the student. We had previously decided to go forward with this at the cost of $500. Carol Olson made a motion that, if more funds are needed, we can take an additional $500 from the Tout Fest account. The motion was seconded by Paul Lewison. The motion carried.
Nancy Wedwick also talked about the Connect Communities application. We had voted to join this organization at a previous meeting at a yearly cost of $200. She and Peter Fletcher have been working on the application. This will give us additional resources and access to grant money.
We are changing the dates for bingo and checking on possibly changing to progressive bingo. A motion to have bingo on the second Thursday of each month was made by Nancy Wedwick and seconded by Beth Hanson. The motion carried. We also discussed using some of the bingo profits to create an advertising budget for 2020. A motion to create a committee to research advertising options was made by Carol Olson and seconded by Marie Glover. The motion carried. The committee will be Beth Hanson, Linda Pederson and Karla Lewison.
The village board is having a special meeting Tuesday, August 6th, where they will decide what they will be able to do as far as park clean up. We will have to help with this also, to make the park look as good as possible before the Canoe Races.
We discussed renting a storage unit to house all of the physical items we are accumulating, and having a central location for records that need to be kept. Paul Lewison made a motion to rent a storage unit from Russ Cornford and it was seconded by Linda Schulte. The motion carried.
A motion to adjourn was made by Paul Lewison and seconded by Carol Olson. The motion carried.
The next meeting will be September 9th. 5:15 at the Skybox.
Please report and mistakes or changes.